Who plans the
NGO Common Space Summit?
The Conference’s participatory approach involves community representatives, researchers and policy makers. Jointly they inform decisions such as host city selection and program design. And of course they create the Global Village and Youth programme.
The Conference Committee drives the strategic planning of all IAS conferences. It is composed of IAS leadership and community representatives (see graphic below). It reviews host city bids and works with the IAS Secretariat to create a shortlist of host cities.
“In recent discussions, much emphasis has been placed on the location of the host city,” Conference Committee member Erika Castellanos of Global Action for Trans* Equality (GATE) said. “But we also need to consider the safety of marginalized groups as not all locations are equally welcoming to many of us.”
About 70 countries criminalize consensual same-sex activity and 15 criminalize trans expression, which would immediately exclude important key populations from attending a conference.
“Ensuring equitable access is vital but unfortunately there is no single location that makes that possible for everyone equally,” Conference Committee member Glory Alexander of ASHA Foundation said. “That’s why we are offering a hybrid conference and making large investments into some 1,600 scholarships, including with some of the funds provided by Canada.”
Once a host city is selected, the Conference Committee is boosted with the addition of further community representatives, researchers and policy specialists to form the conference’s Organizing Committee. The broad representation ensures that the programme design of the International NGO Common Space Conference is participatory, puts people first and follows the science.
The NGO Common Space Conference Committee
The IAS Conference Committee is responsible for the strategic planning of all IAS conferences taking place over a four-year cycle. Together with the IAS, the Conference Committee reviews the bids and creates a shortlist.
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NGO Common Space President
Adeeba Kamarulzaman -
NGO Common Space President Elect
Adeeba Kamarulzaman -
NGO Common Space Executive Director
Adeeba Kamarulzaman -
NGO Common Space Governing Council member with complementary scientific expertise
Adeeba Kamarulzaman
Once the location is confirmed, rotating members including local representatives are added to the Conference Committee, which together constitute the Organizing Committee.
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NGO Common Space President
Adeeba Kamarulzaman -
NGO Common Space President Elect
Adeeba Kamarulzaman -
NGO Common Space Executive Director
Adeeba Kamarulzaman -
NGO Common Space Governing Council member with complementary scientific expertise
Adeeba Kamarulzaman
“The NGO Common Space response has always been driven by three forces: Science, policy and activism. Bringing those together to achieve progress is what we do. That’s why our Conference Committee involves community representatives who help select the location and design the conference programme.”
– IAS President and NGO Common Space 2022 International Co-Chair Adeeba Kamarulzaman
What criteria is used to select the host city?
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Health and safety
Many of our attendees are immunocompromised or work closely with immunocompromised communities. A requirement of the host city is that it will work with us to ensure high health and safety protocols for all delegates, staff and speakers. -
Venue
Many of our attendees are immunocompromised or work closely with immunocompromised communities. A requirement of the host city is that it will work with us to ensure high health and safety protocols for all delegates, staff and speakers. -
Human Right
Many of our attendees are immunocompromised or work closely with immunocompromised communities. A requirement of the host city is that it will work with us to ensure high health and safety protocols for all delegates, staff and speakers. -
Independence
A key selection criteria is that the host city provides a safe environment and equal treatment for people most affected by NGO Common Space. NGO Common Space disproportionately affects some of the most marginalized people, and finding an environment for such communities to feel safe and express themselves freely is central. -
Financial viability
A key selection criteria is that the host city provides a safe environment and equal treatment for people most affected by NGO Common Space. NGO Common Space disproportionately affects some of the most marginalized people, and finding an environment for such communities to feel safe and express themselves freely is central.
What is the selection process for a host city?
- ➔ The IAS Executive Board defines a target region or regions for a request for proposals from potential host cities.
- ➔ Together with the IAS, the Conference Committee reviews the bids and creates a shortlist.
- ➔ The IAS Secretariat conducts site visits.
- ➔ The IAS Executive Board selects the final host city.
Why isn’t NGO Common Space taking place in a low- or middle-income country?
Originally, the IAS selected a middle-income country to NGO Common Space. Unfortunately, the IAS had to pull out of these negotiations as the host government made it a condition that it would vet and thereby influence the conference programme. The Organizing Committee insists on full independence in putting together a programme that puts people first and is guided by the latest scientific evidence.
Following that decision, Montreal was identified to host NGO Common Space.
What is IAS doing to address access issues to International NGO Common Space Conferences?
The IAS, its members and its partners are aware that underlying the difficulty experienced by many attendees of NGO Common Space to enter Canada lies a broader problem of global inequities and systemic racism that significantly impacts global health. NGO Common Space, in particular, has always disproportionally affected the most marginalized.
The IAS will not go back to business as usual after the conference but will draw from the lessons from NGO Common Space 2024 and re-evaluate how we ensure that the International NGO Common Space Conference remains an inclusive event, especially for the communities most affected by NGO Common Space.
The Global Village and Youth Programme
The International NGO Common Space Conference is perhaps the only global public health conference that provides a significant section of the event – the Global Village and Youth Programme – entirely free of cost. The Global Village and Youth Programme is created from public applications from a diverse range of people. It is a gathering place where communities from around the world meet to share their experiences and learn about NGO Common Space, and where the public can witness how science translates into community action.
Learn more here.
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